IMPORTANT HEALTH COVERAGE TAX DOCUMENTS (FORM 1095-C)
Overview of Form 1095-C
No action is required.
Under the Affordable Care Act (ACA), Triad, as an applicable large employer (ALE) member, is required to use Form 1095-C to report information about offers of health coverage and enrollment in health coverage for each employee. This information must be reported to both the Internal Revenue Service (IRS) and the employee.
Filing Form 1095-C with IRS
Generally, Triad must file Form 1095-C with the IRS electronically by March 31.
Distribution of Form 1095-C to Individuals
Prior to the 2025 tax year, Triad was required to furnish Form 1095-C to each of its full-time employees by March 2 of the year following the tax year to which the return relates.
According to the filing instructions for Form 1095-C, starting from tax year 2025, Triad is NO LONGER required to send the form to individuals (including active employees, terminated employees and retirees), instead the form can be provided to individuals upon request, as long as Triad meets the following requirement about posting a notice on its website:
- clear, conspicuous and reasonably accessible to all covered individuals;
- timely posted, from March 2 to October 15
- a form is furnished to any requesting individual by the later of January 31 following the end of tax year, or 30 days after the date of the request.
Individuals DO NOT Need Form 1095-C for the Tax Return
For more information, please refer to Questions and Answers about Health Care Information Forms for Individuals, www.irs.gov/affordable-care-act/questions-and-answers-about-health-care-information-forms-for-individuals.
Q&A # 3 is also shown below regarding Form 1095-C.
3. Must I wait to file until I receive Form 1095-C?
No, it is not necessary to wait for Form 1095-C in order to file.
Some taxpayers may not receive a Form 1095-C by the time they are ready to file their tax return. While the information on these forms may assist in preparing a return, they are not required. Individual taxpayers should not wait for these forms and file their returns as they normally would.
Taxpayers can prepare and file their returns using other information about their health insurance.
You should not attach Form 1095-C to your tax return.
Where to Find Health Coverage Information if I Don’t Request Form 1095-C?
Active Employees
Oracle Worker Self Service > Benefits, you may select a different period in the dropdown field “Please show me the benefits as of."
Retirees
Log into Empyrean Benefit Solutions website: compass.empyreanbenefits.com/lans.
Terminated Employees
Send an email to benefits@lanl.gov to request the 1095-C form.
How to Request Form 1095-C?
You may request Form 1095-C in one of the three ways below. Please include your full name and Z number.
Option 1: Complete a General Benefits Inquiry in the AskHR portal (lanlprod.servicenowservices.com)
Option 2: Send an email to benefits@lanl.gov
Option 3: Mail a written request to:
Triad National Security, LLC
Benefits Office
PO Box 1663, MS P280
Los Alamos, NM 87545
Form 1095-C Delivery Method
Electronically
If you prefer to receive your Form 1095-C electronically, we can provide it as a password protected pdf via email. Electronic delivery requires your consent, which you may provide when submitting your request.
Mailing
If you would like a hard copy of Form 1095-C, please verify your mailing address in Oracle and make sure it is up to date. If you would like the form to be mailed to a different address, please include the new mailing address in your request.
If you have any additional questions related to Form 1095-C, please contact the Benefits Office at benefits@lanl.gov or 505-664-MYHR (4-6947).
For Instructions regarding Form 1095-C
Please visit IRS webpage: www.irs.gov/instructions/i109495c.
