When a job offer is made
- You will receive a formal offer letter from the Human Resources (HR) division.
- Review, sign and return your offer letter immediately to the HR contact designated in the letter.
- Your HR representative will schedule you for new hire orientation.
- Review all new hire forms listed below. Pay special attention to the document's explanation to make sure you understand how to complete each form based on your individual circumstance.
Note: All forms will be provided at new hire orientation and you will be briefed on how to complete them.
| I-9 Instructions (pdf) Employment Eligibility Verification | Prior to completing the I-9, please thoroughly read the I-9 instructions to fully understand what is required and how to properly complete this form. The instructions will provide specific guidance regarding your unique status. |
| Form I-9 U.S. Citizen Acceptable Document List (pdf) Required for New Employee Orientation | You are required to provide original, UNEXPIRED documentation from the list of acceptable documents. Employees are required to present one selection from "List A" (no other document is needed), OR one selection from "List B" in combination with one selection from "List C." Original documentation must be provided. Important: Expired, laminated, electronic documents and/or hospital birth certificates are NOT acceptable documents. Failure to provide required documents within three business days could result in termination of employment. |
| Form I-9 Foreign National Acceptable Document List (pdf) Required for New Employee Orientation | You are required to provide original, unexpired documentation from the list of acceptable documents. Employees are required to present one selection from "List A" (no other document is needed), OR one selection from "List B" in combination with one selection from "List C." Original documentation must be provided. In addition, depending on your visa status, you must provide documentation of your current work authorization. Examples: J-1 will present DS-2019 Certificate of Eligibility for Exchange Visitor Status; F-1 will present I-20 Certificate of Eligibility for Nonimmigrant; and/or a current I-94 Form. You MUST provide a printed I-94. Expired documents are NOT acceptable documents. Failure to provide required documents within three business days could result in termination of employment. |
| Foreign National Section 1, Employment Eligibility Verification, I-9 | Section 1 Employee Information and Attestation. Employees must complete, Section 1 Form I-9 no later than the first day of employment, but NOT before accepting a job offer. |
On-boarding
The on-boarding process is when Human Resources, your manager, and your colleagues will provide you with the resources and support necessary to get you up and running.
To start the on-boarding process, you will find several resources below.
New Employee Resource Guide
The New Employee Resource Guide contains a lot of pertinent information and will assist you in your first weeks and months at the Laboratory. A copy of the resource guide will be distributed at New Employee Orientation.
General Employee Training (GET)
If you are new to the Lab, you will need to complete GET training. This training is mandatory. You will receive the scheduled date, time, and location for training with your new hire orientation materials.
GET training is also available online. More information will be provided at New Employee Orientation.
Employees who have already taken GET do NOT need to attend.
Time and effort
The Oracle Time and Labor (OTL) System provides a web-based interface for all employee time entry and approval. Employees are required to charge their efforts to the projects that work was performed on.
All employees are expected to submit their time on the last day of their work week. This expectation ensures that timecard collection and approval occurs in a timely manner, facilitates the efficient processing of Oracle Payroll, and guarantees that the Laboratory meets its payroll and banking deadlines.
Lab calendar and work schedules
On your first day of work, you will need to select your work schedule. Make sure to thoroughly read P761, Work Schedules (pdf), to learn about the various schedule offerings. Your manager or administrator can help locate this procedure once you begin.
The Lab calendar (pdf) can help to inform any planning you do as you get started.
UTrain
Your on-boarding process will include a series of web-based trainings you will need to complete when you start your new position. The trainings offer a wide range of professional development opportunities.
Speak with your division administrator or hiring manager if you have any questions about the UTrain sessions.
Performance planning
All term and regular appointment employees work together with management to establish annual performance goals, entering them into the Oracle Performance Management system.
- Based on the Lab’s institutional goals, managers establish organizational goals and cascade them down through their organization.
- Employees develop three to five work achievement goals that align with and support the organizational goals, and enter them into the Oracle Performance Management system.
- Manager and employee discuss employee work achievement goals for the upcoming year to ensure alignment, clarity and understanding.
- Manager and employee discuss employee work achievement goals for the upcoming year during the October/November year-end close-out meeting.
Employee resource groups
Los Alamos National Laboratory thrives when teams are stronger. Connect with an employee resource group that can support you as you explore your career with the Lab.
Payroll, taxes
The Lab’s Payroll team consists of experts in the field of processing, payroll direct deposit and tax information.
See specific information regarding payroll processing and taxes.
