WHAT YOU NEED TO KNOW...

Postdoctoral Package Requirements

Guidance to Preparing an Effective Postdoctoral Candidate Package

The information contained in the postdoctoral package is personal information and must be treated in accordance with University of California legal requirements and applicable state and federal privacy laws.

The items below reference documents that are required for a complete Postdoctoral Package, and must be in the order listed. A number of the documents must be prepared and submitted on-line at http://montecarlo.lanl.gov. The items referenced with an * need to be completed on-line but not submitted as part of the hard copy Postdoctoral Package. Hard copies for most of the electronic documents must be downloaded, printed, and compiled with the non-electronic documents (transcript, resume, etc) in the order indicated below, and then submitted to the Postdoctoral Program office for the application to be considered. Guidance for preparing an effective package and detailed instructions are available at the web site referenced above. Specific questions regarding the on-line submission system can be answered by calling Lennett Rendon at 7-1235.

Getting Started

To begin, log in at http://montecarlo.lanl.gov using your token card. Under New Projects on your left, click Post Doc. Enter your project title. IMPORTANT: the title should reflect the project's science, not the postdoc's name. Select your categories and hit Save. Proceed to fill out the following:

1. Postdoctoral Candidate Summary Form (all applicants). Complete online and include hard copy with Package. The Postdoctoral Candidate Summary Form highlights data on the candidate such as Laboratory sponsor/PI and sponsoring organization(s), schools attended and GPAs, proposed research subject, anticipated start date, etc. Download after completing all steps.
2. Postdoctoral Candidate Nomination Memo (all applicants). Upload and include hard copy with Package. Use memo form (limit 1 page) and upload as MS Word or Adobe PDF document. Provide an overview of the candidate, highlighting important aspects of their qualifications, both academic and scientific.
3. Justification Memo (only required for candidates being considered for a National Security Postdoctoral Fellow appointment). Hard copy needed, 1 page only. In memo form, this document provides information supporting the candidate's qualifications for being considered for a National Security Postdoctoral appointment.
4. Candidate Research Proposal (all applicants). Upload and include hard copy with Package. Must be written by the Postdoctoral candidate (limit 1 page) and uploaded by the sponsor/PI in MS Word or Adobe PDF.
5. Personal Demographic Data Form (recommended but not required). Download, have candidate complete, and include hard copy with Package. Although this is a voluntary form, we strongly encourage the sponsor/PI to have their candidates complete it because it provides the opportunity to gather demographic data on candidates.
6. *Safety and Security Questions Form (all applicants). Online only. No hard copy needed for Package. Completed by the sponsor/PI as part of the description of the project/work that the postdoc will do. This form will remain in the database.
   *Do not include a hard copy in the application package.
7. *Postdoctoral Fellowship Appointment Application (required only for candidates being considered for a Postdoctoral Fellow appointment). Online only. No hard copy needed for Package. The LDRD program office funds all Postdoctoral Fellow projects (known as its PRD component) and are subject to the same laws and DOE requirements as regular LDRD projects. This online form is the same as the datasheet submission for an LDRD project and must be completed by the sponsor/PI. The information should describe the project, not the candidate. The questions in this section are a Congressional requirement.
   *Do not include a hard copy in the application package.
8. Three external letters of recommendation (all applicants). Include hard copy in Package. For those candidates who have completed a significant amount of their doctoral research at the Laboratory, one additional letter from an internal staff member may be included.
9. Curriculum Vitae (CV), including publications list (all applicants). Include hard copy in Package.
10. Official undergraduate and graduate transcripts (all applicants). Include hard copy in Package. Copies or faxed copies acceptable of the transcripts are acceptable. If degree has been completed, transcripts must reflect degree date.
    If the transcripts are not in English, please provide one of the following in addition to the transcripts:
    
    
11. translation of the information contained in the transcript
12. brief summary of the information contained in the transcripts
13. comments from the Ph.D. advisor in the letter of recommendation

Submit the original complete Postdoctoral Package to:
Postdoctoral Program Office
Canyon School - Room 123

*Copies of the package are no longer required.