Frequently Asked Questions (FAQs)

Learn more about celebration activities, guidelines

    General info (logistics, parking, miscellaneous)


    What is the Los Alamos Employee Family Celebration?

    The celebration is part of the Lab's 70th anniversary activities. Current or former LANL workers with a Z# (current or inactive) can bring up to 10 of their family members to enjoy themselves and share some of the exciting Los Alamos science and research. There will be food, games, music, and a wide range of site tours of Lab facilities.

    Note: Registration for this event's onsite tours (#1-15) and lunch closed on July 12. However, if you are a current or former Lab employee with a Z#, there are still some activities that you and up to 10 family members can enjoy on July 27. See the FAQ under Registration for more info.

    When is the celebration?

    It is Saturday, July 27, 2013, from 8 am–4 pm. Tours begin at 8:30 am.

    Who can attend the celebration?

    All current or former Lab workers with a Z# (current or inactive) and up to 10 of their family can attend. These events are not open to the general public.

    Where will the celebration be held?

    LAHS will be the main location for the event activities, which will include food, games, music and speeches, as well as Lab tour debarkation. There also will be two other areas on Lab property (Otowi and S Site cafeterias) that will serve lunch. Registration for this event closed July 12. Most activities will be held on the grassy area south of LAHS Griffith Gymnasium.

    Where can I park for the celebration?

    Parking signs will be posted at designated areas. Get parking-related info and view the map for parking availability (pdf), which includes LAHS (Sullivan Field and Duane Smith Auditorium) UNM-LA, First United Methodist Church, Immaculate Heart of Mary Catholic Church and Trinity on the Hill Episcopal Church. For tour #15, the parking structure at the National Security Sciences Building (NSSB) will be available.

    Can I take my family to my office during the celebration?

    No. Due to budgetary and security concerns, it’s simply no longer possible to open Lab offices and areas for general family visits. Our official communication has called this event a “Family Celebration and Tours” event, not a family day, for this very reason.

    How can I help ensure a safe, secure celebration?

    Current and former Lab workers know that working at Los Alamos requires us to make safety and security integral to everything we do. Before you bring your family members to the celebration on July 27, please share with them the importance of following the guidelines listed on or referred to on this website and watching out for each other, whether on Lab property or elsewhere. Your efforts will help ensure an enjoyable day for everyone!

    Am I allowed to bring a camera, cell phone, or other electronic device to the LAHS events?

    These devices are allowed on LAHS grounds for the Employee Family Celebration events held there. However, these devices but must be stored off Lab property during tours and other events there.

    Can I bring alcohol to the celebration?

    No.

    Are pets allowed?

    No.

    What if it rains?
    • Be safe, be prepared
      • Watch for lightning
      • Bring rain gear
    • Food
      • LAHS food service will be moved under covered walkway next to the Auxiliary Gym
      • Otowi and S-Site cafeteria food service will continue as planned
    • Tours
      • Most tours will continue as planned
      • Minor adjustments will be made on some tours
      • Lines to get on bus for windshield tours will be moved inside
      • Tour #5 may be cancelled if there is lightning
    • Continue as planned
      • Registration at Duane Smith Auditorium
      • UNM-LA Historical display and lectures
    Are volunteers still needed to help at the celebration?

    Thanks to more than 300 current and former Lab employees who have generously volunteered their time, no additional help is needed.

    Can I adjust my regular LANL work schedule so that I can get paid for the hours I work at the celebration? For example, can I work 4 hours on Saturday instead of Friday and still get paid the same?

    No. The celebration is strictly a volunteer event.

    Will there be any prize drawings this year?

    Due to budget restrictions, door prizes will not be given away. There will be small prizes given to children at the event games.

    If I still have questions about the event, who can I contact?

    Don't see the answer to your question on this website? Submit your question to rsvp70th-family-day-tours@lanl.gov. We will work to find an answer and post it for you and others to see.

    If you are at the event on Saturday, July 27, and you have any questions, come to the Information Booth located on the grassy area south of Griffith Gymnasium.



    Registration


    I didn't register for the celebration. Can I still attend any of the activities?

    General registration for the event (including onsite tours) closed on July 12. However, if you are a current or former Lab employee with a Z#, you and up to 10 family members are welcome to enjoy the following activities at LAHS and UNM-LA on July 27:

    How can someone who doesn't have access to a computer register for the celebration?

    There are two options to register if you don't have access to a computer:

    • Use a public computer at your local library, senior center, or church
    • Call the Lab's Community Programs Office at (505) 665-4400


    Guests with disabilities


    I have a physical disability. Is there a tour I can go on?

    Yes. The buses for the windshield tour (#16) will be provided by All Aboard America, a private transportation company. The buses meet standards of the Americans with Disabilities Act, providing accessibility for wheelchairs and other needs through the use of lifts. In addition, the Blue/Gold tour (#15) at the NSSB is in an acccessible area.

    Note: Many of the onsite tours, as well as the LAHS tour (#17), will require some walking and/or use of stairs. Some buildings will have elevators, but not all of them. On some tours, the walk may cover ground that is not paved or level.



    Check in at LAHS


    Do I need to check in at LAHS on July 27? If so, does my entire family group have to check in?

    Los Alamos High School (LAHS) will be the main location for check in, food, games, music, speeches, Lab tour debarkation and general fun. Upon your arrival there, check in at the Duane Smith Auditorium:

    • Only one person with Z# per family, serving as the family representative, should check in at the auditorium.* This will help reduce long lines and ensure the check-in process goes more smoothly. This one family rep is the only person in your family group who needs to have a photo ID.
    • Lab employees should wear their badges to the celebration. It is recommended that it also serve as the photo ID for the family rep who checks in.
    • This one family rep will pick up one envelope for your entire registered family group. That envelope will include tour tickets and info, lanyards, meal ticket(s), and an event map. Note: The receipt you printed from the email generated after you registered online will not allow you to get on the tour bus or get your lunch. You need a tour ticket, which will be in your envelope.
    • If you want to take the windshield tour (#16) and/or LAHS tour (#17), sign up at the check-in desk.

    *If you will be coming to the celebration but are NOT (1) registered, (2) planning on getting a meal ticket, or (3) taking a tour, please do not check in at the auditorium. Go directly to the celebration activities on the grassy area south of LAHS Griffith Gymnasium or at UNM-LA. Activities info | activities map (pdf). This will help alleviate crowds near auditorium.

    Will I need a badge or some other identification to attend the celebration?

    You will need a photo ID to pick up your family's celebration packet with tour and meal tickets, lanyards, and an event map at the check-in desk at the auditorium. Current Lab employees should use their Lab badge as the photo ID and wear it during the celebration, including on any tours on Lab property.



    Tours


    Tell me about the tours.

    There are two types of bus tours:

    • Onsite tours: There are 15 different onsite tours, most of them on Lab property. Tours #1-14 will take attendees by bus to the various destination(s). Tour #15 will be located in the Lab's National Security Sciences Building (NSSB) auditorium. Attendees for this tour will drive their own vehicles to that area. All tour participants must be registered and accompanied by an individual with a Z# (current or inactive). Be prepared to stay for entire tour; the bus will not make any diversions, such as lunch drop-off at two Lab sites (Otowi and S-Site), so participants will have to remain on the tour once it is started. There also will not be any restroom facilities on the buses or tours, so plan ahead. Note: Children 6 years of age and older are allowed on all of the tours, except for tour #5 (Red Tour), for which participants must be 18 years of age and older. Children 3 years of age and older also are allowed on tour #15.
    • Windshield tour (#16) and LAHS tour (#17): These tours will be on a first-come, first-served basis. No early registration is necessary, but space is limited and it will be first come, first served. Sign up at the LAHS Duane Smith Auditorium. The windshield tour will take participants to some general points of interest at the Lab. Participants must stay on the bus during the entire tour. All tour participants must be registered and accompanied by an individual with a Z# (current or inactive).

    Each individual could only register for one onsite tour. All tour participants must be registered and accompanied by an individual with a Z# (current or inactive). Any individual or family member registered for the event also may go on a windshield tour and/or LAHS tour, if desired.

    How many persons will there be on each tour?

    The occupancy depends on the specific tour. For most tours it is about 25 per bus, but some will accommodate less and others more. Note: All tour participants must be registered and accompanied by an individual with a Z# (current or inactive).

    Are there any tours that I can still sign up for?

    If you registered for the celebration, you still can sign up for tours #16 & 17 (windshield or LAHS) when you check-in at LAHS Duane Smith Auditorium at the event on July 27. These tours will be filled on a first-come, first-served basis.

    Can anyone who is registered for the event go on the tours?

    All tour participants must be registered and accompanied by an individual with a Z# (current or inactive). Tours #1, 14, 16 and 17 are open to all, including foreign nationals. All other tours are only open to persons who are U.S. citizens. Children 6 years of age and older are allowed on all of the tours, except for tour #5 (Red Tour), for which participants must be 18 years of age and older. Children 3 years of age and older also are allowed on tour #15.

    Can I take a tour if I don't register?

    Registration for onsite tours (#1-15) closed on July 12. For the windshield tour (#16) and LAHS tour (#17), you still can sign up at LAHS Duane Smith Auditorium on July 27. All tour availability will be on a first-come, first-served basis.

    If I have a security clearance, can I go to the NSSB tour (#15) even if I'm not registered for it?

    No. Tour #15, as with any other onsite tour (#1-15), is open only to those guests who registered for it.

    I have a physical disability. Is there a tour I can go on?

    Yes. The buses for the windshield tour (#16) will be provided by All Aboard America, a private transportation company. The buses meet standards of the Americans with Disabilities Act, providing accessibility for wheelchairs and other needs through the use of lifts. In addition, the Blue/Gold tour (#15) at the NSSB is in an acccessible area.

    Note: Many of the onsite tours, as well as the LAHS tour (#17), will require some walking, and/or use of stairs. Some buildings will have elevators, but not all of them. On some tours, the walk may cover ground that is not paved or level.

    What will I need to get on the tour bus?

    You will need a badge and boarding pass for each attendee in your family group. These items will not be mailed. You will need to pick them up, along with any meal ticket(s), when you check in upon arrival at the LAHS at the Duane Smith Auditorium. Photo ID (which we recommend is your Lab badge, if available) will be required to pick up your envelope. See the FAQ under Check in at LAHS for more info about the check-in process.

    When do I need to arrive for my tour?

    Arrive at Duane Smith auditorium at least 30 minutes before your tour departure time to pick up a badge, boarding pass, and meal ticket (if ordered) for each guest. Note: There will not be any restroom facilities available on the onsite tours, so plan ahead.

    Where do I get on and off of my tour bus?

    All onsite tours will start and end at the parking lot in front of the Duane Smith auditorium. Buses will not be parked in tour number order but will have signs showing the number and/or color of each tour. Find that info on the onsite tours page.

    Will I be able to leave my tour before it ends?

    You will not be able to leave tours #1-14 until the tour is over. Note: There will not be any restroom facilities available on the onsite tours, so plan ahead.

    Are all tours available to foreign nationals?

    Four of the tours (#1, 14, 16, 17) were available to all guests. (Registration for the onsite tours closed on July 12.) For more details, check out onsite tours (#1-15) and other tours (#16 & 17).

    I am a Lab employee who is a foreign national. My grown children are U.S. citizens. Can they go on the onsite tours without me?

    All tours require that an employee with a Z# accompany his or her family members (of any age) on the tour. Although you are not able to take your children on the onsite tours, you can go on tours #1, 14, 16 and 17 together.

    What can I bring on the bus with me? What am I not allowed to bring on the bus?

    You can bring a bottle of water on the bus, a small purse or bag, and an umbrella. No backpacks or other large bags will be allowed on the bus. Lab policies will be enforced regarding controlled and prohibited items for tours on Lab property. The list of items not allowed includes, but is not limited to, the following:

    • cameras
    • cell phones
    • computer tablets (e.g., iPads)
    • laptops
    • palm pilots
    • USB drives
    • walkie talkies
    • guns, knives, or other weapons
    • alcohol
    • drugs
    • syringes
    Will carry-on items be checked?

    Yes. All carry-on items will be inspected by the security officers before visitors can board buses. Security officers will request the owner of the carry-on item (bags, etc.) to open it for inspection and check for prohibited articles.

    What should I wear on the tour?

    Dress comfortably and wear comfortable walking shoes because there will be some light-to-moderate walking, particularly during the onsite tours. For safety reasons, no high heels or open-toed shoes (e.g., flip flops, open-toed sandals, etc.) will be allowed on any tour. Note: Tour #5 requires that pants be worn.

    Temperatures in Los Alamos in July are usually in the high 80s, but buses are likely to be air conditioned. There also is a chance of rain showers during the day so you might need a light jacket or sweater.

    Are children allowed on the tours?

    Children 6 years of age and older are allowed on all of the tours, except for the Red Tour (tour #5), for which participants must be 18 years of age and older. Children 3 years of age and older also are allowed on tour #15.

    Can I change my tour plans and substitute another tour?

    For space, security, and safety reasons, we are not able to substitute tours or make any changes at this point.



    Foreign nationals


    Are all tours available to foreign nationals?

    Four of the tours (#1, 14, 16, 17) are available to all guests. For more details, check out onsite tours (#1-15) and other tours (#16 & 17).

    I am a Lab employee who is a foreign national. My grown children are U.S. citizens. Can they go on the onsite tours without me?

    All tours require that an employee with a Z# accompany his or her family members (of any age) on the tour. Although you are not able to take your children on the onsite tours, you can go on tours #1, 14, 16 and 17 together.



    Lunch


    When and where will lunch be served?

    Lunch will be served from 10:30 am–2 pm. There will be three places to eat (use your meal ticket picked up from the registration desk):

    • LAHS
    • Otowi cafeteria
    • S-Site cafeteria

    Anyone who registered after the 5,000 mark has the opportunity to purchase lunch for $7 per person. (You do not have to purchase a lunch if you don't wish to do so.)

    if you didn't register by July 12 and are a current or former Lab employee with a Z#, you (and up to 10 family members) can still enjoy lunch at the celebration. You can purchase meal tickets at the check-in desk at Duane Smith Auditorium for $7 per person. (Cash only, please.) Your meal ticket can be used at the LAHS location only.

    What's on the lunch menu?
    • BBQ (Cajun BBQ beef brisket or mesquite pulled chicken)
    • Vegetarian (baked Portobello mushroom and eggplant)
    • Two sides (ranch-style baked beans and coleslaw)
    • Dill pickle spears
    • Rolls
    • Bottled water
    • Fountain drinks (Lab cafeterias only)

    All plastic ware, plates, and napkins will be biodegradable or made from a renewable resource.

    To promote our "green" event, bring your own water bottle to fill throughout the day! There will be orange water containers of fresh water in various locations at LAHS.

    Will there be a cost associated with anything at the celebration?

    All games, entertainment, and tours will be free of charge. The cost for lunch will depend on when you register. Anyone who registered after the first 5,000 can purchase a meal ticket for $7 per person.

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