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Monday, December 23, 2002

Turn out the lights . . . . .

Some tips before leaving for the winter closure

The Laboratory's annual winter closure begins Wednesday (Dec. 25), and continues through Jan. 1, 2003. While facilities management teams throughout the Lab will inspect major and problem buildings during the closure, all workers should take precautionary steps to help secure their workspace before leaving for the break.

To that end, the Office of Security Inquires (S-OSI) and the Facility and Waste Operations (FWO) Division offer the following guidelines:

  • Turn off and unplug all electrical equipment, including coffeepots, space heaters, humidifiers, office machines and all experimental equipment that can be turned off;
  • Leave thermostats at their normal settings;
  • Close all exterior doors, windows and blinds to conserve heat. Where feasible, leave internal doors open to allow heat to circulate;
  • Remove all private vehicles from Lab parking lots and park government vehicles where they will not interfere with snow-removal operations;
  • Make sure plants have enough water to survive through the holidays;
  • Secure or lock all exterior doors from the outside.


"The procedural guidelines for closing up leased space during winter break should be the same as for Lab facilities, with regard to tenants unplugging their equipment and checking and securing doors and windows. However, residents of Lab leased space should communicate with their landlord about specific concerns and or procedures related to their facilities during the closure," said Kenneth Schlindwein, of Diversified Facilities (FWO-DF).

Security and Safeguards (S) Division provided these reminders to ensure that security controls work smoothly during the closure:

  • On Tuesday (Dec. 24), the last business day before the Lab closes for the year, authorized workers must properly secure all classified matter;
  • Area-access custodians with travel plans or other holiday activities that will prevent them from performing duties on Tuesday, such as end-of-day checks should designate an alternate authorized worker ahead of time to ensure that a substitute is available;
  • Ensure that one or more of the authorized workers on the area-access list is available during the closure to make contact with the Los Alamos County Fire Department and/or protective force personnel during emergency situations, or in case a vault/VTR has to be re-entered. Update the access list if necessary by completing Form 1088 and send it to Security Systems (S-3), mail stop G725 or 5-8477 by fax. If the available workers are at the bottom of the list, consider posting a memo on the vault/VTR indicating which authorized workers to contact during the closure to speed up the contact process;
  • The last worker to leave the security area should conduct a sweep for classified matter and ensure that all security container check sheets are completed.

If a non life-threatening emergency arises while the Laboratory is closed, Lab workers can call Emergency Management and Response (S-8) at 7-6211. Only life threatening calls should be placed to 9-1-1. All calls are routed to Protection Technology Los Alamos, which then contacts an on duty emergency manager.

Calls to 9-1-1 from a non-Laboratory telephone are routed to the Los Alamos Police Department.

For more information about this year's winter closure, including guidance on Time and Effort reporting, see the set of "frequently asked questions" on the Payroll Web site at http://bus.lanl.gov/bus1/payroll/default.htm online.

--Kathryn Ostic

American Red Cross offers holiday safety tips

The American Red Cross urges caution around the holidays when decorating with candles, cooking holiday meals and driving to and from holiday celebrations. Twelve tips released by the American Red Cross were developed to help Americans in neighborhoods across the country prevent injuries or even fatalities during the holiday season.

"One of the thrusts of the American Red Cross is to provide people with preparedness and injury prevention skills," said Beverly Hoover, American Red Cross health and safety expert. "We are hoping the tips raise awareness of how to prevent injuries so people can enjoy the holiday season."

Beware of holiday lighting: Keep burning candles away from decorations or other combustible materials. Don't leave children unattended in a room with lit candles, and always keep candles, as well as matches and lighters, out of the reach of children. Never display lighted candles in windows or near exits.

Test tree trimmings: Purchase and use only holiday lights labeled by a testing laboratory. Never use candles to decorate Christmas trees. For outside decorations, use only lights labeled for outdoor use. Don't overload electrical outlets and unplug all lights before leaving home or going to bed. Never put electrical lights on a metal Christmas tree. According to the National Fire Protection Association, nearly 600 fires per year are started by ignition of Christmas trees, causing an average of 33 deaths, 117 injuries and $23 million in direct property damage.

Prepare for holiday parties: Decorate only with flame-retardant or noncombustible materials. Avoid using candles during parties. Provide large, deep ashtrays for guests who are smokers. Check the ashtrays frequently. After the party, check inside and under upholstery and in trash cans for cigarette butts that may be smoldering.

Keep Christmas trees fresh: Choose a fresh Christmas tree and secure it in a sturdy stand. Place the tree away from heat sources and exits and water it daily. Artificial trees should be labeled as fire-retardant. If using the fireplace, don't hang holiday stockings.

Inspect fireplaces: Have the chimney inspected by a professional before the start of every heating season and cleaned if necessary. Creosote, a chemical substance that forms when wood burns, builds up in chimneys and can cause a chimney fire if it is not properly cleaned out. Always use a sturdy screen when burning fires. Remember to burn only wood - never burn paper or pine boughs, which can float out of the chimney and ignite a neighboring home. Never use flammable liquids in a fireplace. If purchasing a factory-built fireplace, select one listed by a testing laboratory and have it installed according to local codes.

Wood stoves: Be sure wood or coal stoves have the label of a recognized testing laboratory and that they meet local fire codes. Follow manufacturers' recommendations for proper use and maintenance. Chimney connections and chimney flues should be inspected at the beginning of each heating season and cleaned if necessary. Follow the same safety rules for wood stoves as for space heaters. Burn only wood and be sure the wood stove is placed on an approved stove board to protect the floor from heat and hot coals. Be sure to check with the local fire department and check local codes before having a wood stove installed.

Portable and space heaters: Place space heaters at least 3 feet away from anything combustible, including wallpaper, bedding, clothing, pets and people. Never leave space heaters operating when not in the room or after going to bed. Don't leave children or pets unattended with space heaters, and be sure everyone knows that drying wet mittens or other clothing over space heaters is a fire danger.

Cooking: Don't wear loose fitting clothing when cooking. It can be ignited by hot burners. Always turn pot handles in. Don't store items on the stove top; they could catch fire. Keep kitchen appliances clean and in good condition and turn them off after use. Don't overload electrical outlets, and don't use appliances with frayed or cracked wires.

Use a designated driver: When attending holiday parties, always designate a nondrinking driver. If hosting a holiday gathering, be sure there are nonalcoholic beverages available for designated drivers.

Wear seat belts: Wearing a seat belt is the easiest and best way to prevent injury in a motor vehicle collision. Insist that all passengers also wear safety belts.

Prepare a winter storm plan: Have extra blankets on hand and ensure that each member of the household has a warm coat, gloves or mittens, hat and water-resistant boots. Stay tuned for storm warnings by listening to the National Oceanic and Atmospheric Administration (NOAA) Weather Radio and local radio and television stations for updated storm information. It's also important to have vehicles winterized before winter-storm season.

Enroll in a first aid and CPR course: Local Red Cross agencies periodically offer first aid or CPR courses. Consider signing up for a class. It could help save a life.

--Fran Talley


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Questions? Contact the Newsbulletin at newsbulletin@lanl.gov or 667-6103. 


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