Some online business systems will be taken down for several days starting Wednesday (June 11) while Information Systems and Technology (IST) Division installs upgraded versions of the systems.
The upgrade should be completed by June 15, with the systems available the next day. Affected transactions include those processed on the Human Resources, iProcurement, Accounts Payable, Cash Management, Project Account, Budget Entry, Approved Funding Program, and General Ledger systems, including all reporting from those systems, as well as systems that depend on data feeds from these systems.
Lab employees who use these systems are encouraged to process necessary transactions before the systems upgrade begins to mitigate any inconvenience, said Ware Hartwell of IST Division.
Systems that depend on human resources data
New students or contractors won't be entered into the system or granted badges during the outage. Los Alamos National Security employees will be unable to view or update their benefits information or view work or personal history maintained in the Human Resources system. The Employee Development, Environment, Safety, Health, and Quality, Clearance Processing, and Badging systems will remain operational during this period.
People previously entered into the system by HR as contractors or visitors may obtain badges at the Badge Office, and short-term visitors may receive temporary badges at their host site. Employees who have misplaced their badges may obtain temporary badges.
Badges due to expire during the outage must be renewed before Wednesday. Expired security training will continue to be tracked and will cause badge access to terminate as normal.
Systems that depend on iProcurement processing
Most day-to-day procurement work by Acquisition Services Management (ASM) Division contract administrators will continue normally, however, division procurement representatives won't be able to order items from catalogs. Warehouse operations will be able to receive vendor shipments physically, but not enter them into the system, and there will be no deliveries of goods during this period.
Transactions (such as processing receipts and invoices) that normally would trigger payments to vendors will not occur. No check or direct-deposit processing to vendors or workers for employee reimbursements, including travel, will be performed.
ASM contract administrators should check the system for any approvals for Blanket Order Agreements on or before Tuesday (June 10). Otherwise, orders will await issuance until after the system is restored on June 16.
Systems that depend on AFB, budget entry module, general ledger, or project accounting systems
No data will be processed in or posted. Oracle Discoverer reporting will be unavailable. Reporting from the "Legacy" data warehouse (or “ORP-5”) can be performed, but no new data will be posted during the outage. Manual vouchers may be generated, but will not be posted until after the upgrade is completed.
For more information on the planned outage, contact Hartwell at 5-1284 or ware@lanl.gov by email.
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