FEL 2017 Speaker Guidelines

Time allotted for oral presentations


  • Presentations for 30-minute talks should be 25 minutes in length plus 5 minutes for questions.
  • Presentations for 20-minute talks should be 15 minutes in length plus 5 minutes for questions.
  • Presentations for 10-minute talks should be 7 minutes in length plus 3 minutes for questions.

A Preview/Testing Area (also called "Speaker Ready Room") is available for speakers.

Upload presentations

Speakers must upload their presentation to the FEL 2017 SPMS Server following these instructions:

  • Use of individual laptops cannot be accommodated.
  • The deadline for presentation upload is at 15:00 on the day before your talk.
  • Accepted formats are Microsoft PowerPoint and Adobe PDF.
  • 16:9 presentations will be allowed.
  • 4:3 presentations will have black columns on each side of the screen.

Any special requirements concerning visual aids should be addressed to the local organizers at fel2017conference@lanl.gov well in advance of the conference.

Before the conference starts

Upload your electronic presentation to the FEL 2017 SPMS Server as early as possible, but no later than 15:00 on the day before the presentation.

Name the file with the program code and talk (for example MO104_talk.ppt), then upload in the same way as for papers through your LINAC 16 profile. You can find the program code assigned to your presentation when logging into the FEL 2017 SPMS Server.

Note: Computers used for the presentations will be PCs running Windows. Authors will not be able to use their own computers. Contact fel2017conference@lanl.gov as soon as possible if you will have issues not using your own computer.

At the conference

Those speakers who have not uploaded their files in advance should either upload from the venue, or deliver them (PowerPoint, PDF) to the Preview/Testing Area at least one day in advance.

Presentations can be checked and uploaded to the FEL 2017 SPMS Server.

Before your session, check that everything has been loaded correctly. Slides that have been successfully captured will be published via the conference website on the day of the presentation.

Note: Be advised that by giving your talk, you automatically agree to its online publication via on the JACoW website.

Official opening hours of the Preview/Testing Area (Speaker Ready Room)

Monday 08:00 – 17:00
Tuesday 08:00 – 17:00
Wednesday 08:00 – 12:30
Thursday 08:00 – 17:00

If you encounter any problems, contact fel2017conference@lanl.gov or the Speaker Ready Room staff at the conference.

During the presentation

The Session Chair or Scientific Secretary on the podium will help you with your presentation. Contact them just before the session in which your talk starts.

On the podium, you will be presented with a laptop displaying your presentation, a laser pointer and a wireless device to control your presentation. The remaining time of your talk will be displayed on a small timer located on the podium.

Please do not hesitate to contact fel2017conference@lanl.gov for further clarifications.